Tuesday is the most productive day of the work week. The theory is that people tend to plan their weeks on Monday and by Friday their minds are already on the weekend. That might be true from some but I don’t think the majority of people operate that way.
- Each Friday, I send an email confirming the appointments for my upcoming week. It reminds me of how I need to be prepared and it gives the person I’m meeting with a reminder of what we’re discussing.
- For each meeting — phone or in-person — send an agenda at least three business days in advance. It sounds like too much time. It isn’t. In fact, it will cut down on the amount of wasted time spent in a meeting trying to figure out the purpose of the meeting.
- Once you schedule a time to meet with someone, immediately send a calendar invitation. This way you won’t forget it’s on your calendar, and the other person won’t forget to put it on her calendar.
- Change your voicemail message every day with today’s date. This way it forces you to keep up and clean out VM, and it allows the caller to know that you will call back soon.
- Answer emails in blocks of time rather then each time an email is received. If you allow yourself 30 minutes blocks in the morning, lunch and evening, you’ll be able to plow through what needs to be answered, and you won’t be distracted with getting work completed. Don’t worry about “emergency” emails. If it’s an emergency, you should receive a phone call!
- If possible, try to schedule all meetings and out-of-office appointments on the same day. For me, Tuesdays and Thursdays hold a majority of my client meetings, networking events and business prospecting.
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